Bilingual (English and Spanish) Administrative Specialist

Location: Houston, TX (Montrose area)


The position:

  • You’ll work for an entrepreneur and investor named Doug, his operations manager named Jaime, and investment coordinator named Ellen.
  • Doug is the founder/CEO of a private equity firm (Hawthorne Capital) and founder/partner of an Inc. 5,000 fastest-growing company (REI Network) that is regularly named as one of Houston’s Best Places to Work. He’s a Houston Business Journal 40 Under 40 award recipient and has recently purchased and/or sold over 3,000 acres of rural land.
  • The position is long-term and full-time.
  • Many of your tasks and responsibilities will be related to real estate investments and Hawthorne Capital. Hawthorne Capital pools investor funds for rural land development.
  • We are located in the heart of Houston in vibrant Montrose, with quick access to dozens of charming shops and restaurants, not only in Montrose but also in nearby Midtown, River Oaks, The Heights and Upper Kirby.
  • Learn more about Doug and our business operations at


Compensation and Job perks:

  • Competitive salary
  • Medical, dental, and vision benefits
  • Retirement plan matching
  • Paid vacation
  • Company-provided Windows laptop
  • Job stability
  • Relatively flexible work schedule
  • Friendly managers who prefer not to micromanage
  • Friendly and engaging co-workers
  • Ongoing education and training
  • Opportunities for growth
  • Fairly casual dress
  • Conveniently-located office
  • Well-decorated and comfortable office environment


Duties: Your duties will generally be assigned to you by Jaime and Ellen. Because the business is growing rapidly, they need additional assistance in the following areas:


Business/investment related duties include:

  • Managing a growing portfolio of real estate notes
  • Communicating with clients, vendors, and agencies
  • Booking transactions in QuickBooks
  • Organizing and maintaining property-related paperwork and electronic files in our cloud storage service
  • Generating and updating reports and worksheets on a regular basis
  • Holding monthly calls related to a portfolio of real estate notes
  • Preparing/compiling bank loan application packets
  • Coordinating and paying vendors
  • Managing the physical office environment: furniture, decorations, office supplies, etc.
  • Running errands such as preparing and dropping off shipments, picking up mail, shopping, etc.


Personal duties include:

  • Booking flights, reserving hotels and making other travel plans
  • Purchasing tickets to events
  • Managing accounts with Xfinity, Hulu, Netflix, T-Mobile, CenterPoint, and many more
  • Scheduling and overseeing general maintenance and repairs
  • Overseeing donations to organizations and help to individuals


You should meet this description:

  • You have:
    • A background check that shows no felonies
    • At least one year of full-time work experience
    • Solid references
    • Experience using Microsoft Office, most importantly Word and Excel
    • Exceptional verbal and written communication skills
  • You do not need experience (but preferred) with:
    • Investing/investments
    • QuickBooks/other bookkeeping software
    • Customer care
  • You are:
    • Bilingual (English and Spanish – native or near-native proficiency)
    • Good on the phone
    • Personable
    • Smart
    • Neat
    • Organized
    • Detail-oriented
    • Persistent
    • Goal-oriented
    • Ok with getting raises each year but not necessarily promotions
  • You can see yourself:
    • Working independently most of the time
    • In this position for 3+ years


Aptitude Requirements: To qualify for an interview, you’ll need to take and pass a 12-minute online aptitude test. Information on this test will be given to you after you apply.


Growth opportunities: Most of your growth will come from learning about business and investments. You can use this knowledge to advance your career or even grow your own funds faster and thus retire sooner. Should you desire a career change or advancement at some point, it’s feasible that you could transition into a different position at one of Doug’s other companies.


How to apply: Submit your resume and a cover letter in PDF format to, with the word “success” in the subject line. In your cover letter, describe how you stay organized in your personal life and career.


Next steps: As we receive applications, we will review them and reach out to top applicants via email. Soon thereafter, you’ll be asked to join us on a brief phone call. If that goes well, you’ll complete a career history form and then come in for an in-person interview and additional testing.


Deadline: Applications must be submitted by April 30 at 11:59 PM.


All your information will be kept confidential according to EEO guidelines.


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